Careers

This position assists attorneys with administrative and clerical tasks in a timely, efficient, and accurate manner. While prior patent and trademark experience is helpful, it is not required—we welcome applicants who are eager to learn and grow in this specialized area.

Essential Responsibilities:

• Assist with reviewing and reporting USPTO correspondence to clients.
• Prepare and file various types of U.S. and international patent applications, including provisional, utility, divisional, continuation, continuation-in-part, and PCT national phase filings.
• Handle miscellaneous filings and communications related to U.S. patent and trademark prosecution.
• Proofread, redline, and edit documents with a high level of accuracy in grammar, punctuation, and legal formatting.
• Maintain attorney-client matter lists and docket critical deadlines; coordinate closely with attorney calendars.
• Organize and manage both physical and electronic files for easy retrieval and compliance.
• Process billing, time entry, and expense reimbursements using internal systems.
• Draft and format standard correspondence and legal documents.
• Review, prioritize, and route incoming mail.
• Schedule appointments, coordinate meetings, and support general administrative needs.
• Distribute relevant legal publications and articles internally.
• Exhibit a strong willingness to learn and take initiative in all aspects of legal administrative work.
• On-site daily attendance is required for secured computer access, client confidentiality, and in-person collaboration.
• Perform other duties as assigned.

Qualifications:

• High School Diploma required; Associate’s Degree or equivalent from a two-year college or technical school preferred.
• Minimum of five years of legal secretarial experience required.
• Prior experience in a law firm setting preferred.
• Familiarity with patent processes and terminology is a plus, but not required—training will be provided for the right candidate.
• Paralegal experience or skills are a plus.

Skills and Competencies:

• Excellent verbal and written communication skills; professional and courteous interaction with clients and colleagues.
• Proficiency in Microsoft Office Suite, especially Word (including TOA and TOC functions), Outlook, and Excel.
• Strong attention to detail and ability to manage multiple priorities independently.
• Comfortable using standard office equipment (e.g., computer, scanner, copier, phone systems).
• Capable of working under pressure and meeting deadlines with minimal supervision.

Physical Requirements:

• Frequent use of hands for typing and document handling.
• Requires close vision (e.g., reading, proofreading).
• Ability to lift up to 10 pounds.
• Prolonged periods of sitting and/or standing.