Careers

ESSENTIAL FUNCTIONS:

• Prepare legal documents and correspondence such as complaints, briefs, discovery responses, motions, etc.
• Transcribe legal digital dictation; compile data for exhibits, correspondence and reports.
• Proficient proofreading, redlining, and editing of documents prepared by assigned attorneys. Must ensure accuracy, comprehension, and overall grammar and punctuation.
• Create and maintain attorney client matter lists. Docket crucial litigation deadlines; coordinate with attorney’s calendar.
• File correspondence and legal documents in office filing system and document management system as required.
• Ensure proper indexing and filing of original legal documents and pleadings for easy and efficient retrieval.
• Process billing, time entry, and expense reimbursements via internal accounting systems.
• Process time sensitive state and federal court filings with sense of urgency; knowledge of electronic filing requirements and software required.
• Coordinate and arrange for depositions of parties and witnesses; schedule court reporter for same.
• Organize and copy documents produced for opposing attorneys and for trial exhibit.
• Compose and type routine correspondence.
• Review, route and prioritize incoming mail.
• Perform other duties such as scheduling appointments, coordinating meetings and agendas, and providing information to callers.
• Coordinate travel on airline, hotel, and rental car for out of town travel.
• Route articles to lawyers and other company officials.
• Eager to perform tasks associated with the functions of a legal secretary.
• On-site daily attendance for secured computer access and client confidentiality, and personal interaction with attorneys and clients for client service needs.
• Other duties as assigned.

KNOWLEDGE/SKILLS REQUIRED:

• Strong production skills with ability to produce accurate and timely work product when transcribing tapes, formatting documents, inputting data, editing, copying, scanning and transmitting text, data and graphics.
• Proficiency in Microsoft Office 2013 (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, attorney time entry software
• Excellent analytical, written and verbal communications skills. Must be proactive and have the ability to work both independently and collaboratively with colleagues. Excellent customer-service skills required.

 MINIMUM QUALIFICATIONS:

• A High School diploma or equivalent on the job experience.
• Minimum of 1-2 years of experience in a professional services organization providing clerical support.