Careers

ESSENTIAL FUNCTIONS:

CAO Support Functions

• • Scanning, organization and filing of meeting minutes.
  • Assisting with special events coordination, planning and set-up. Responsible for initial layout and final set up of the event where applicable.
  • Coordinating office and parking assignments as necessary.
  • Scheduling all Attorney and Shareholder meetings.

Director of Finance and Accounting Support Functions

• • Distribute Shareholder reports.
  • Schedule Finance Committee meetings and assist in creating and distributing the agenda and related materials.
  • Assist with the month-end closing and the preparation of the month-end billings, including the review of time entries.
  • Preparation of monthly Accounts Receivable and Work In Process reporting for Finance Committee review.
  • Assist with month-end reconciliations.
  • Assists with the printing, copying, scanning, distribution, and filing of documentation for Accounts Payable, Accounts Receivable and Billing.
  • Assists with other accounting tasks as assigned.

Director of Marketing Support Functions

• • Assistance with non-profit donations.
  • Assistance with conference RSVP’s & registration as necessary.
  • Assists in maintaining the Firm’s Customer Relationship Management (“CRM”) software system.
  • Assists with other Marketing tasks as assigned.

Director of Human Resources Support Functions

• • Provides general secretarial support to the Director of Human Resources.
  • Develops new hire packets, folder creation, orientation and all new hire related paperwork.
  • Provides administrative support, scanning and filing to Director of Human Resources on personnel files.
  • Compiles Staff & Associate evaluations.
  • Assists with planning and coordinating special events for and/or recognition of non-attorney staff. As well as assists with Firm-wide social functions,

Miscellaneous

• • Facilitates & schedules events as needed, including summer associate, associate and attorney meetings.
  • Arranges summer associate meetings, projects, project e-mails, evaluations.
  • Supports the Wellness Committee, Diversity & Inclusion Committee and the Recruiting Committee.
  • Third support back up on reception phones.

Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Associate with minimum two years executive administrative experience.   
• Have a high degree of integrity and possess ability to retain utmost confidentiality of information.
• Demonstrates ability to communicate in a proficient, tactful, and confident manner with external clients and internal customers.  Must be a positive team player role model.
• Competently operates office equipment; computer, calculator, copier, scanner, and telephone system.
• Proficient in the use of Microsoft Word and Excel.  Quick learner in other Software programs.
• Ability to effectively present information and respond to questions from attorneys and secretarial/support staff.
• Independent worker, ability to complete multiple tasks in a timely manner.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing and/or sitting for extended periods of time
• Maximum lifting requirements up to 25 pounds
• Repetitive hand movement.
• Accurate and close vision for reading documents on paper and computer screens; able to switch between the two is required.
• Distance vision and depth perception and ability to adjust focus.
• Valid driver’s license.

Nyemaster P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.